Committee Report - Finance - 3-21-12 — File 192741

March 21, 2012 Finance Committee Page 1 of 4 Printed 3/22/2012 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Maryann M. Heuston Chair Present William A. White Jr. Vice Chair Present John M Connolly Alderman At Large Present Robert C. Trane Ward Seven Alderman Present Thomas F. Taylor Ward Three Alderman Present Joseph Curtatone Mayor Present Peter Forcellese, Jr. City Treasurer Present Anne Thomas Special Counsel Present Dave Shapiro Asst. City Solicitor Present Frank Wright City Solicitor Present Cindy Hickey Director, Council on Aging Present Michael Glavin Exec. Director, OSPCD Present Sarah Kloos Director of Personnel Present Candace Cooper Asst. Director of Personnel Present Doug Willardson Budget Analyst Present Ed Bean CFO Present Steve MacEachern Supt. of Lines and Lights Present Stan Koty Commissioner of Public Works Present 192261 - Requesting the authorization of a Consolidated Gift Account for the Council on Aging.: Mr. Bean and Ms. Hickey stated that due to additional programming for the city's seniors, the revolving fund needs to be increased from $90,000 to $130,000. (See item 192670) RESULT: APPROVED 192604 - Requesting the creation of a Bicycle Stabilization Fund and the acceptance of a mitigation payment of $2,178 from Mudflat Studios, to purchase a bicycle corral.: RESULT: APPROVED

Committee Meeting March 21, 2012 Finance Committee Page 2 of 4 Printed 3/22/2012 192622 - Requesting the approval of the release of an obsolete drain easement in Assembly Square.: Ms. Thomas explained that this item is needed to clear a defect. RESULT: APPROVED 192627 - Requesting a transfer of $55,000 from the Salary Contingency Acct. to fund a non- union wage study.: Ms. Kloos told the members that the goal of this study is to evaluate the salary ranges for non- union positions to make them equitable, since affected employees have not received any wage nor cost of living increases since 2006. The study will also incorporate non-union employees in the School Department. Since the previous study was conducted, 50 new job descriptions have been added. Ms. Kloos stated that no positions would be eliminated, however, outdated positions might be merged into other positions. RESULT: APPROVED 192666 - Requesting an appropriation of $375,000 from the Receipts Reserved for Appropriation Acct. to the Algonquin Gas Loop Project Stabilization Fund.: Mr. Wright and Mr. Koty explained that the city received a check for $375,000, however, its acceptance was never brought before the Finance Committee. To correct that error, approval of this item will reflect acceptance of the $375,000 by the Board of Aldermen for appropriation to the Algonquin Gas Loop Project Stabilization Fund. Alderman Trane’s motion, that the Chief Financial Officer provide the Committee on Finance with further clarification of how the City receives appropriations of funds for acceptance into the City’s General fund, was approved. RESULT: APPROVED 192667 - Requesting the appropriation of $375,000 from the Algonquin Gas Loop Project Stabilization Fund to reconstruct roads and sidewalks.: See item 192666 (above) RESULT: APPROVED 192670 - Requesting authorization to increase the Council on Aging’s Revolving Fund Cap for FY2012 from $90,000 to $130,000.:

Committee Meeting March 21, 2012 Finance Committee Page 3 of 4 Printed 3/22/2012 Mr. Bean and Ms. Hickey stated that due to additional programming for the city's seniors, the revolving fund needs to be increased from $90,000 to $130,000. (See item 192261) RESULT: APPROVED 192672 - Requesting the use of FY12 funds in the Personnel Dept. to pay Arbitrator Richard Higgins for Arbitration Services on an Fiscal Year 2011 invoice totaling $600.: RESULT: APPROVED 192695 - Requesting acceptance of a donation from Christos Poutahidis in the amount of $10,000, for youth programming.: RESULT: APPROVED 192696 - Requesting acceptance of a donation of $10,000 from D&R General Contracting, for community initiatives.: RESULT: APPROVED 192697 - Requesting acceptance of a donation of $10,000 from MetroPCS for youth programming and other community events.: RESULT: APPROVED 192698 - Requesting acceptance of a donation of $1,000 from Robert B. King, local McDonalds owner-operator, for youth activities and community events.: RESULT: APPROVED 192713 - Requesting approval to amend the contract with Waste Management of MA Inc. regarding the Transfer Station.: Mayor Curtatone told the members that a provision was found in the contract between the City and Waste Management, that consequently allowed the City to notify Waste Management that they would have to vacate the city owned site presently rented by them for $20,000 per month. Notice was given to Waste Management in October of 2011,with the City giving Waste Management one year to find another transfer station location. There are plans to develop the

Committee Meeting March 21, 2012 Finance Committee Page 4 of 4 Printed 3/22/2012 area where the present transfer station is located, as part of the Green Line expansion. The amendment before the committee clarifies (in paragraph 3) the responsibilities of the contractor. Alderman White requested information on the amount of fees paid last year and what will be paid in FY-14 by Waste Management. Alderman White requested that a provision be explored with Waste Management that would provide the City with an advantageous rate if the going rate for tonnage were to fall below the rate agreed to in the amended contract. Alderman Heuston inquired as to whether the additional distance in hauling waste to Saugus would affect existing or future contracts with Russell Disposal and Alderman White requested that the Law Department examine the City’s contract with Russell Disposal to determine if they may collect additional fees to truck the city’s trash to Saugus. RESULT: KEPT IN COMMITTEE