Committee Report - Finance - 6-21-12 — File 193413

June 21, 2012 Finance Committee Page 1 of 6 Printed 6/21/2012 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Maryann M. Heuston Chair Present William A. White Jr. Vice Chair Absent John M Connolly Alderman At Large Present Robert C. Trane Ward Seven Alderman Absent Thomas F. Taylor Ward Three Alderman Present Omar Boukili Administrative Assisstant Present Paul Upton Deputy Police Chief Present Doug Willardson Budget Analyst Present Peter Forcellese, Jr. City Treasurer Present Ed Bean Chief Financial Officer Present George Proakis OSPCD - City Planner Present Rebekah L. Gewirtz Ward Six Alderman Present 191697 - Requesting authorization to pay a prior year invoice of $272 in the Council on Aging.: RESULT: PLACED ON FILE 191841 - Requesting the extension of a Grant with the MA DOT to August 30, 2012, for the Union Square roadway and streetscape improvements design study.: RESULT: PLACED ON FILE 193223 - Requesting approval to accept a grant of $12,200 from the Charles E. Shannon Jr. Community Initiative for the Police Dept. to address gang violence and substance abuse.: RESULT: APPROVED

Committee Meeting June 21, 2012 Finance Committee Page 2 of 6 Printed 6/21/2012 193279 - Requesting approval to pay a prior year invoice of $667 for Collins Overhead Door for service performed in FY11.: RESULT: APPROVED 193346 - Requesting an appropriation of $7,583,145 from the Receipts Reserved-Insurance Losses Account to the East Somerville Community School Renovation Project to fund the renovation and reconstruction of the school.: RESULT: APPROVED 193352 - Requesting a transfer of $250 within the Information Technology Department, from the Maintenance Software Account to the Salaries and Wages Account.: RESULT: APPROVED 193353 - Requesting payment of a FY11 invoice of $50.80 by the DPW for Murray Supply, for supplies purchased.: RESULT: APPROVED 193354 - Requesting that two trucks operated by the DPW be declared surplus and available for disposition.: RESULT: APPROVED 193355 - Requesting the acceptance of a $21,200 grant from the Bureau of Justice Assistance for the Police Dept. to purchase bulletproof vests.: RESULT: APPROVED 193393 - Requesting approval for SPCD to pay prior year invoices totalling $3,728.57 from FY12 funds, for MuniCode to maintain the Zoning Code.: RESULT: APPROVED

Committee Meeting June 21, 2012 Finance Committee Page 3 of 6 Printed 6/21/2012 193396 - Requesting acceptance of a grant of up to $72,680.89 from the Boston Office of Emergency Preparedness for continuing the process of target hardening of the Public Safety Building and Fire Headquarters.: RESULT: APPROVED 189601 - That This Board of Aldermen Hereby Requests that the Administration Provide This Board with an Update on Efforts it Has Taken to Initiate a Car Sharing Program Within City Departments.: RESULT: WORK COMPLETED 191435 - Requesting approval to transfer $120,420 from the Salary Contingency-Salaries Acct. to the Police Medical and Dental Services Acct. to fund a deficit in medical claims.: RESULT: PLACED ON FILE 191454 - That the Commissioner of Public Works make various repairs at the West Branch Library including reinforcing basement walls and repairing broken windows.: RESULT: WORK COMPLETED 191455 - That the Library Director create a written plan and timeline detailing how the $15,000 donation to the Children's Room at the West Branch Library will be allocated.: RESULT: WORK COMPLETED 191573 - That the Chief Financial Officer and the Director of SPCD create a business/financial plan to build a new library, detailing how revenues would be earmarked and providing a feasibility study and secure financial analysis to the Committee on Finance within 90 days.: RESULT: WORK COMPLETED 191740 - That the Director of SPCD provide the Finance Committee with an update of the MaxPak project.:

Committee Meeting June 21, 2012 Finance Committee Page 4 of 6 Printed 6/21/2012 RESULT: WORK COMPLETED 191745 - Requesting an appropriation of $2,000,000 for the reconstruction and streetscape of Lower Broadway and authorization to borrow $2,000,000 in a bond to meet said appropriation.: RESULT: PLACED ON FILE 191786 - Requesting extension of a Contract with Howard/Stein-Hudson Inc., to August 30, 2012, to complete the Union Sq. roadway/streetscape improvement design plan.: RESULT: PLACED ON FILE 191795 - Requesting an appropriation of $25,000 from the Capital Projects Stabilization Fund to fund architectural and engineering services for an ice rink at Lincoln Park.: RESULT: PLACED ON FILE 192128 - That the Superintendent of Recreation provide the Committee on Finance with a detailed accounting of the ice rink's Enterprise Fund expenditures to date.: RESULT: WORK COMPLETED 192185 - Requesting a transfer of $15,000 from the Salary Contingency Acct. to the Police Other Lump Sum Payments Acct. to fund relocation expenses for the Police Chief per an Employment Agreement.: RESULT: PLACED ON FILE 192187 - Requesting a transfer of $9,350 from the Salary Contingency Acct. to the Police Animal Control Salaries Acct. to fund additional staff services during the maternity leave of the Animal Control Officer.: RESULT: PLACED ON FILE

Committee Meeting June 21, 2012 Finance Committee Page 5 of 6 Printed 6/21/2012 192245 - That the Director of Finance appear before the Finance Committee to discuss the impact upon the City's budget from the City's notice to terminate the lease for the waste transfer facility.: RESULT: WORK COMPLETED 192366 - That the Director of SPCD submit the Workforce Training RFPs to the Finance Committee for review.: RESULT: WORK COMPLETED 192621 - That the Chief Financial Officer appear before this Board's Committee on Finance to present an update on the FY12 budget, especially expenditures.: RESULT: WORK COMPLETED 192643 - That this Board requests that the Administration conduct a thorough review of the Public Library, including long-range planning to maintain the highest level of community services, and report back to this Board prior to the FY13 budget review.: RESULT: WORK COMPLETED 192742 - That the Chief Financial Officer provide the Committee on Finance with further clarification of how the City receives appropriations of funds for acceptance into the City’s General fund.: RESULT: WORK COMPLETED 192774 - That the Chief Assessor provide this Board with a list of all tax exempt property, showing the valuation and possible tax dollars that would be collected if not for the exempt status.: RESULT: WORK COMPLETED 192782 - That this Board requests that the Administration, with this Board, consider creating a low cost loan program for locally-owned independent businesses.:

Committee Meeting June 21, 2012 Finance Committee Page 6 of 6 Printed 6/21/2012 RESULT: WORK COMPLETED 193050 - Chief Assessor responding to #192774 re: tax exempt properties and the potential taxes lost.: RESULT: WORK COMPLETED 193059 - That this Board requests that the Administration include funding in the upcoming Capital Plan for renovations to the West Branch Library, including accessibility.: RESULT: WORK COMPLETED