06-21-2012 Special — File 193758

City of Somerville, Massachusetts Matters of Business of the Board of Aldermen SPECIAL MEETING MINUTES June 21, 2012, 7:00 PM Aldermanic Chambers ***************** Somerville Board of Aldermen Page 1 of 16 Printed 6/22/2012 NOTICE: This is NOT the official version of the Board of Aldermen's minutes. While reasonable efforts have been made to assure the accuracy of the data provided, do not rely on this information without first checking with the City Clerk. OPENING OF THE MEETING Attendee Name Title Status Arrived John M Connolly Alderman At Large Present Bruce M. Desmond Alderman At Large Present Dennis M. Sullivan Alderman At Large Present William A. White Jr. Alderman At Large Present William M. Roche Ward One Alderman Present Maryann M. Heuston Ward Two Alderman Present Thomas F. Taylor Ward Three Alderman Present Tony Lafuente Ward Four Alderman Present Sean T. O’Donovan Ward Five Alderman Present Rebekah Gewirtz Ward Six Alderman Present Robert C. Trane Ward Seven Alderman Absent 1. #193405 Roll Call Call of the Roll. RESULT: PLACED ON FILE CITATIONS PUBLIC HEARINGS 2. #193406 Public Communication Public Hearing on the proposed FY2013 Operating Budget. RESULT: PLACED ON FILE The Public Hearing was opened and two speakers addressed the Board: 1. Lance Davis, of Progress Together for Somerville, spoke in support of the budget's education and youth programs. 2. Ed Halloran, SMEA President, spoke in opposition to the budget's initiative to outsource custodial services in multiple city buildings. The Public Hearing was then closed.

June 21, 2012 Somerville Board of Aldermen Page 2 of 16 Printed 6/22/2012 ORDERS, ORDINANCES, RESOLUTIONS AND MOTIONS OF MEMBERS UNFINISHED BUSINESS REPORTS OF COMMITTEES 3. FINANCE COMMITTEE A. #193407 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 5, 2012. RESULT: APPROVED 4. FINANCE COMMITTEE A. #193408 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 6, 2012. RESULT: APPROVED 5. FINANCE COMMITTEE A. #193409 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 11, 2012. RESULT: APPROVED 6. FINANCE COMMITTEE A. #193410 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 12, 2012. RESULT: APPROVED 7. FINANCE COMMITTEE

June 21, 2012 Somerville Board of Aldermen Page 3 of 16 Printed 6/22/2012 A. #193411 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 13, 2012. RESULT: APPROVED B. #193217 Mayor's Request Requesting an appropriation of $13,500 from the Unreserved Fund Balance Account (free cash) to the SPCD Transportation Infrastructure Tree Planting Account to fund the purchase of trees for planting. RESULT: APPROVED C. #193219 Mayor's Request Requesting authorization to transfer $12,500 from the DPW Sanitation Rubbish Removal Account to the SPCD Transportation Infrastructure Tree Planting Account to fund the purchase of trees for planting. RESULT: APPROVED D. #193276 Mayor's Request Requesting the appropriation of $100,000 from the Capital Stabilization Fund to design improvements to Lincoln Park. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane 8. FINANCE COMMITTEE A. #193412 Committee Report Report of the Committee on Finance, meeting as a Committee of the Whole on June 19, 2012. RESULT: APPROVED AS AMENDED AMENDED: #193296 was Placed on File. B. #191877 Mayor's Communication Submitting a list of proposed Capital Stabilization projects for FY2012. RESULT: PLACED ON FILE

June 21, 2012 Somerville Board of Aldermen Page 4 of 16 Printed 6/22/2012 C. #192074 Mayor's Communication Submitting the City's FY2012-2016 Capital Investment Plan. RESULT: PLACED ON FILE D. #192927 Mayor's Request Requesting A Supplemental Appropriation to the Dilboy Enterprise Fund of $30,000. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane E. #193275 Mayor's Request Requesting an appropriation of $625,000 for the reconstruction and streetscape of East Broadway and authorization to borrow $625,000 in a bond to meet said appropriation. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane Ald. Heuston moved for the Reconsideration of this item, and the motion failed. F. #193277 Mayor's Request Requesting an appropriation of $80,000 from Unreserved Fund Balance (Free Cash) to the DPW-Engineering Professional and Technical Services Account to fund a city-wide assessment of sidewalks and curb ramps. RESULT: APPROVED G. #193280 Mayor's Request Requesting approval to extend the contract with Professional Account Management LLC for 3 months to allow analysis of proposals received for parking ticket processing services. RESULT: APPROVED H. #193296 Mayor's Request Requesting an appropriation of $171,726,330 to fund the Fiscal Year 2013 Operating Budget.

June 21, 2012 Somerville Board of Aldermen Page 5 of 16 Printed 6/22/2012 RESULT: PLACED ON FILE I. #193297 Mayor's Request Requesting an appropriation of $17,837,568 to fund the FY2013 Sewer Enterprise Fund Budget. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane J. #193298 Mayor's Request Requesting an appropriation of $12,612,292 to fund the FY2013 Water Enterprise Fund Budget. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane K. #193299 Mayor's Request Requesting an appropriation of $395,938 to fund the FY2013 Veterans Memorial Ice Rink Enterprise Fund Budget. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane L. #193300 Mayor's Request Requesting an appropriation of $140,000 to fund the FY2013 Dilboy Enterprise Fund Budget. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane M. #193301 Mayor's Request Requesting an appropriation of $3,500,000 from Unreserved Fund Balance ("Free Cash") to reduce the FY2013 Tax Levy. RESULT: APPROVED N. #193302 Mayor's Request Requesting the reauthorization of departmental Revolving Funds for FY2013.

June 21, 2012 Somerville Board of Aldermen Page 6 of 16 Printed 6/22/2012 RESULT: APPROVED O. #193344 Mayor's Request Requesting approval of an appropriation of $580,000 for the FY2013 Veterans Memorial Ice Rink Enterprise Fund. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane P. #193347 Mayor's Request Requesting an appropriation of $1,300,000 from Unreserved Fund Balance ("Free Cash") to the Capital Projects Stabilization Fund. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane Q. #193348 Mayor's Request Requesting an appropriation of $1,000,000 from Unreserved Fund Balance ("Free Cash") to the Rainy Day Stabilization Fund. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane R. #193349 Mayor's Request Requesting an appropriation of $600,000 from the Developer Fund Receipts Reserved Account to the Capital Projects Stabilization Fund. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane S. #193350 Mayor's Request Requesting an appropriation of $200,000 from Unreserved Fund Balance ("Free Cash") to the Other Post Employment Benefits Trust Fund. RESULT: APPROVED

June 21, 2012 Somerville Board of Aldermen Page 7 of 16 Printed 6/22/2012 T. #193351 Mayor's Request Requesting a Transfer of $15,000 from the Ice Rink Enterprise Fund Electricity Account to the Ice Rink Enterprise Fund Salaries Account. RESULT: APPROVED U. #193390 Mayor's Request Requesting an appropriation of $308,675 from the Assembly Square Construction Fund to the Debt Service Fund for FY2012 Debt Service for Parks Renovation. RESULT: APPROVED 9. FINANCE COMMITTEE A. #193413 Committee Report Report of the Committee on Finance, meeting on June 21, 2012. RESULT: APPROVED B. #189601 Resolution By Ald. Gewirtz That This Board of Aldermen Hereby Requests that the Administration Provide This Board with an Update on Efforts it Has Taken to Initiate a Car Sharing Program Within City Departments. RESULT: WORK COMPLETED C. #191435 Mayor's Request Requesting approval to transfer $120,420 from the Salary Contingency- Salaries Acct. to the Police Medical and Dental Services Acct. to fund a deficit in medical claims. RESULT: PLACED ON FILE D. #191454 Order By Ald. Gewirtz That the Commissioner of Public Works make various repairs at the West Branch Library including reinforcing basement walls and repairing broken windows. RESULT: WORK COMPLETED

June 21, 2012 Somerville Board of Aldermen Page 8 of 16 Printed 6/22/2012 E. #191455 Order By Ald. Gewirtz That the Library Director create a written plan and timeline detailing how the $15,000 donation to the Children's Room at the West Branch Library will be allocated. RESULT: WORK COMPLETED F. #191573 Order By Ald. Heuston That the Chief Financial Officer and the Director of SPCD create a business/financial plan to build a new library, detailing how revenues would be earmarked and providing a feasibility study and secure financial analysis to the Committee on Finance within 90 days. RESULT: WORK COMPLETED G. #191697 Mayor's Request Requesting authorization to pay a prior year invoice of $272 in the Council on Aging. RESULT: PLACED ON FILE H. #191740 Order By Ald. Gewirtz That the Director of SPCD provide the Finance Committee with an update of the MaxPak project. RESULT: WORK COMPLETED I. #191745 Mayor's Request Requesting an appropriation of $2,000,000 for the reconstruction and streetscape of Lower Broadway and authorization to borrow $2,000,000 in a bond to meet said appropriation. RESULT: PLACED ON FILE J. #191786 Mayor's Request Requesting extension of a Contract with Howard/Stein-Hudson Inc., to August 30, 2012, to complete the Union Sq. roadway/streetscape improvement design plan. RESULT: PLACED ON FILE K. #191795 Mayor's Request Requesting an appropriation of $25,000 from the Capital Projects Stabilization Fund to fund architectural and engineering services for an ice rink at Lincoln Park.

June 21, 2012 Somerville Board of Aldermen Page 9 of 16 Printed 6/22/2012 RESULT: PLACED ON FILE L. #191841 Mayor's Request Requesting the extension of a Grant with the MA DOT to August 30, 2012, for the Union Square roadway and streetscape improvements design study. RESULT: PLACED ON FILE M. #192128 Order By Ald. Heuston That the Superintendent of Recreation provide the Committee on Finance with a detailed accounting of the ice rink's Enterprise Fund expenditures to date. RESULT: WORK COMPLETED N. #192185 Mayor's Request Requesting a transfer of $15,000 from the Salary Contingency Acct. to the Police Other Lump Sum Payments Acct. to fund relocation expenses for the Police Chief per an Employment Agreement. RESULT: PLACED ON FILE O. #192187 Mayor's Request Requesting a transfer of $9,350 from the Salary Contingency Acct. to the Police Animal Control Salaries Acct. to fund additional staff services during the maternity leave of the Animal Control Officer. RESULT: PLACED ON FILE P. #192245 Order By Ald. White Jr. That the Director of Finance appear before the Finance Committee to discuss the impact upon the City's budget from the City's notice to terminate the lease for the waste transfer facility. RESULT: WORK COMPLETED Q. #192366 Order By Ald. Gewirtz That the Director of SPCD submit the Workforce Training RFPs to the Finance Committee for review. RESULT: WORK COMPLETED

June 21, 2012 Somerville Board of Aldermen Page 10 of 16 Printed 6/22/2012 R. #192621 Order By Ald. Taylor, Heuston That the Chief Financial Officer appear before this Board's Committee on Finance to present an update on the FY12 budget, especially expenditures. RESULT: WORK COMPLETED S. #192643 Resolution By Ald. Connolly, Desmond, Sullivan, White Jr., Gewirtz, Roche, O’Donovan, Heuston, Lafuente That this Board requests that the Administration conduct a thorough review of the Public Library, including long-range planning to maintain the highest level of community services, and report back to this Board prior to the FY13 budget review. RESULT: WORK COMPLETED T. #192742 Order By Ald. Trane That the Chief Financial Officer provide the Committee on Finance with further clarification of how the City receives appropriations of funds for acceptance into the City’s General fund. RESULT: WORK COMPLETED U. #192774 Order By Ald. Trane That the Chief Assessor provide this Board with a list of all tax exempt property, showing the valuation and possible tax dollars that would be collected if not for the exempt status. RESULT: WORK COMPLETED V. #192782 Resolution By Ald. Gewirtz That this Board requests that the Administration, with this Board, consider creating a low cost loan program for locally-owned independent businesses. RESULT: WORK COMPLETED W. #193050 Officer's Communication Chief Assessor responding to #192774 re: tax exempt properties and the potential taxes lost. RESULT: WORK COMPLETED

June 21, 2012 Somerville Board of Aldermen Page 11 of 16 Printed 6/22/2012 X. #193059 Resolution By Ald. Gewirtz That this Board requests that the Administration include funding in the upcoming Capital Plan for renovations to the West Branch Library, including accessibility. RESULT: WORK COMPLETED Y. #193223 Mayor's Request Requesting approval to accept a grant of $12,200 from the Charles E. Shannon Jr. Community Initiative for the Police Dept. to address gang violence and substance abuse. RESULT: APPROVED Z. #193279 Mayor's Request Requesting approval to pay a prior year invoice of $667 for Collins Overhead Door for service performed in FY11. RESULT: APPROVED AA. #193346 Mayor's Request Requesting an appropriation of $7,583,145 from the Receipts Reserved- Insurance Losses Account to the East Somerville Community School Renovation Project to fund the renovation and reconstruction of the school. RESULT: APPROVED AB. #193352 Mayor's Request Requesting a transfer of $250 within the Information Technology Department, from the Maintenance Software Account to the Salaries and Wages Account. RESULT: APPROVED AC. #193353 Mayor's Request Requesting payment of a FY11 invoice of $50.80 by the DPW for Murray Supply, for supplies purchased. RESULT: APPROVED AD. #193354 Mayor's Request Requesting that two trucks operated by the DPW be declared surplus and available for disposition.

June 21, 2012 Somerville Board of Aldermen Page 12 of 16 Printed 6/22/2012 RESULT: APPROVED AE. #193355 Mayor's Request Requesting the acceptance of a $21,200 grant from the Bureau of Justice Assistance for the Police Dept. to purchase bulletproof vests. RESULT: APPROVED AF. #193393 Mayor's Request Requesting approval for SPCD to pay prior year invoices totalling $3,728.57 from FY12 funds, for MuniCode to maintain the Zoning Code. RESULT: APPROVED AG. #193396 Mayor's Request Requesting acceptance of a grant of up to $72,680.89 from the Boston Office of Emergency Preparedness for continuing the process of target hardening of the Public Safety Building and Fire Headquarters. RESULT: APPROVED COMMUNICATIONS OF THE MAYOR 10. #193414 Mayor's Request Requesting the acceptance of 8 temporary and 1 permanent Easements for the new section of the Community Path from Cedar St. To Lowell St. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 11. #193415 Mayor's Request Requesting an appropriation of $482,490 in Water Enterprise Fund Retained Earnings to fund the FY2013 Water Enterprise Fund budget. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane 12. #193416 Mayor's Request Requesting an appropriation of $287,566 from Sewer Enterprise Fund Retained Earnings to fund the Sewer Enterprise Fund FY2013 budget.

June 21, 2012 Somerville Board of Aldermen Page 13 of 16 Printed 6/22/2012 RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane 13. #193417 Mayor's Request Requesting appropriation of $160,000 from the Capital Stabilization Fund for Appraisals and Relocation Services related to planning activities for the revitalization of Union Square. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 14. #193418 Mayor's Request Requesting the appropriation of $77,000 from the Capital Stabilization Fund to fund the second phase of design improvements to Lincoln Park. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 15. #193419 Mayor's Request Requesting the appropriation of $70,966 from the Capital Stabilization Fund to match the Federal Transportation Administration grant for a bike share system. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 16. #193420 Mayor's Request Requesting the appropriation of $25,000 from the Capital Stabilization Fund to fund house doctor services to produce construction documents associated with the in-house design of Kenny Park. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 17. #193421 Mayor's Request Requesting an appropriation of $24,000 from the Assembly Square Stabilization Fund for the construction of a new park on Quincy St. RESULT: REFERRED FOR RECOMMENDATION

June 21, 2012 Somerville Board of Aldermen Page 14 of 16 Printed 6/22/2012 FOLLOWUP: Finance Committee COMMUNICATIONS OF CITY OFFICERS NEW BUSINESS SUPPLEMENTAL ITEMS 18. #193422 Mayor's Request Requesting acceptance of a deed conveying fee simple title to the new Assembly Square Drive. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 19. #193423 Mayor's Request Requesting discontinuance of the abandoned segment of Assembly Square Drive as a public way. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 20. #193424 Mayor's Request Requesting acceptance of a multi-year lease of the East Somerville Police Substation and office space at 79-83 Broadway. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 21. #193425 Mayor's Request Requesting an appropriation of $30,000 from the Parks Stabilization Fund for the construction of Chuckie Harris Park. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 22. #193426 Mayor's Request Requesting the acceptance of a $272,327 FEMA Assistance to Firefighter Grant to install Opticom Pre-emption systems at 22 intersections citywide. RESULT: REFERRED FOR RECOMMENDATION

June 21, 2012 Somerville Board of Aldermen Page 15 of 16 Printed 6/22/2012 FOLLOWUP: Finance Committee LATE ITEMS 23. #193427 Resolution By Ald. Taylor That this Board requests that the Administration create a line item for a Health Care Assistance Fund of $175,000 to assist retirees with rising healthcare costs. RESULT: APPROVED. [UNANIMOUS] MOVER: Thomas F. Taylor, Ward Three Alderman AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane 24. #193428 Resolution By Ald. Desmond, Heuston, Taylor That this Board requests that the Administration create a new position for an Assistant Sealer of Weights and Measures. RESULT: APPROVED 25. #193429 Resolution By Ald. Desmond, Lafuente, Roche, Connolly That this Board requests that the Administration consider purchasing a boat, of a size and configuration to be determined by the Chief Fire Engineer, due to the increased use of the Mystic River waterfront. RESULT: APPROVED. [7 TO 3] MOVER: Bruce M. Desmond, Alderman At Large SECONDER:Tony Lafuente, Ward Four Alderman AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Taylor, Lafuente NAYS: Maryann M. Heuston, Sean T. O’Donovan, Rebekah Gewirtz ABSENT: Robert C. Trane 26. #193430 Resolution By Ald. White Jr., Taylor, Gewirtz That this Board requests that the Administration inform this Board, prior to submitting future fiscal year budgets, of any collective bargaining agreements that may be impacted by that budget and the parties impacted. RESULT: APPROVED

June 21, 2012 Somerville Board of Aldermen Page 16 of 16 Printed 6/22/2012 27. #193431 Mayor's Request Requesting an appropriation of $2,000,000 and authorization to borrow $2,000,000 in a bond for the cost of improvements to various school and city buildings. RESULT: REFERRED FOR RECOMMENDATION FOLLOWUP: Finance Committee 28. #193432 Mayor's Communication Responding to a request of this Board for information about the proposed FY13 DPW Personal and Technical Services Account. RESULT: PLACED ON FILE 29. #193433 Mayor's Request Requesting approval of the revised FY2013 General Fund Budget of $171,620,447. RESULT: APPROVED. [UNANIMOUS] AYES: Connolly, Desmond, Sullivan, White Jr., Roche, Heuston, Taylor, Lafuente, O’Donovan, Gewirtz ABSENT: Robert C. Trane 30. Reconsideration Ald. Heuston moved Reconsideration of all financial items approved during this meeting. Reconsideration failed on a voice vote. ADJOURNMENT Adjournment Submitted by John J. Long, City Clerk