Committee Report - Finance - 5-14-14 — File 197037

May 14, 2014 Finance Committee Page 1 of 4 Printed 5/15/2014 REPORT OF THE FINANCE COMMITTEE Attendee Name Title Status Arrived Tony Lafuente Chair Present Maryann M. Heuston Vice Chair Present Katjana Ballantyne Ward Seven Alderman Present John M. Connolly Alderman At Large Present William A. White Jr. Alderman At Large Present Others Present: Alderman Mark Niedergang, Cindy Hickey, Peter Forcellese, Jr., Ed Bean, Melissa Miguel, Ginger Barrett, Stan Koty, George Scarpelli, Skye Stewart, Paulette Renault- Caragianes, Jay Weaver, Marc Levye, Daniel Hadley, George Proakis, James Halloran. Approval of the Minutes of April 01, 2014 RESULT: APPROVED Approval of the Minutes of April 09, 2014 RESULT: APPROVED 196265 - Updating this Board with respect to Partners Healthcare at Assembly Row.: RESULT: KEPT IN COMMITTEE 196355 - That the Administration provide this Board with the details of the soon-to-expire deed restrictions on the TAB building.: RESULT: WORK COMPLETED 196463 - That the Director of SPCD (ISD) provide the Finance Committee with a copy of the application for residential property rodent control assistance.:

Committee Meeting May 14, 2014 Finance Committee Page 2 of 4 Printed 5/15/2014 RESULT: KEPT IN COMMITTEE 196464 - That the Director of Finance provide the Finance Committee with an analysis of each SPCD line item for professional and technical services for #196251 (Davis Square streetscape).: Mr. Bean provided a document on the Davis Square Streetscapes project detailing the various phases and reported that the bond will be completed by the end of this year. RESULT: WORK COMPLETED 196468 - That this Board’s Committee on Finance determine the use and allocation of all funds donated to the city for the American Youth Football League.: Mr. Halloran stated that the city should receive the $50,000 Cherilus Foundation donation by June of this year and went on to say that there would be no costs associated for equipment next year. The plan is for the youth group to be independent and file for 501C status. Mr. Bean reported that the full cost of the program is $64,000 and Alderman White questioned the funding gap of approximately $14,000. Chairman Lafuente requested a breakdown of transportation costs and a complete synopsis of the program detailing what's included, such as, coaching, printing and all expenditures for the past year. RESULT: KEPT IN COMMITTEE 196469 - Submitting the city's FY2014-FY2018 Capital Investment Plan.: Chairman Lafuente stated that the Mayor will set up a formal meeting on the Capital Investment Plan. RESULT: KEPT IN COMMITTEE 196470 - Requesting the transfer of $15,000 from the SPCD Economic Development Personal Services Account to the SPCD Planning Professional and Technical Services Account to begin the Somerville by Design plan for Winter Hill.: Mr. Proakis explained that the requested amount is available in the payroll account and that it will be used to fund data collection services provided by House Doctor, under a previously awarded RFP. RESULT: APPROVED 196472 - Requesting the expenditure of $142.42 in FY14 funds to pay a FY13 invoice in the SPCD Inspectional Services Division.:

Committee Meeting May 14, 2014 Finance Committee Page 3 of 4 Printed 5/15/2014 RESULT: APPROVED 196588 - That the Recreation Superintendent appear before this Board to provide an update of all expenditures for the current fiscal year.: Chairman Lafuente requested that a list of all purchase orders and inventory be provided to the committee along with a list of what was or will be purchased with the remaining available funds ($18,000). Alderman Heuston requested that the list provided to the committee at this meeting, be revised and expanded to include more specific details. Alderman White requested a greater breakdown of funds and a list of encumbrances, i.e., what's been spent to date and what is expected to be spent by the end of this fiscal year. RESULT: KEPT IN COMMITTEE 196640 - That the Chief Assessor provide the Committee on Finance with a list of all Somerville property owned by Tufts with their assessments, the taxes they would pay if they paid taxes, and their actual payments to the city.: Mr. Levy distributed a document listing the residential and commercial property owned by Tufts University, complete with value and tax information. RESULT: KEPT IN COMMITTEE 196647 - Requesting the acceptance of a $5,757 grant from the MA Council on Aging, for a Council on Aging program on exercise and health.: RESULT: APPROVED 196648 - Requesting the acceptance of a $2,940 grant from the Somerville Health Foundation, for the Council on Aging, to support the Lesbian, Bi-Sexual, Trans-gender women Fit 4 Life Fitness Program.: RESULT: APPROVED 196731 - Requesting the transfer of $130,000 from the E911 Salaries Account to the Police Overtime Account to cover projected overtime costs.: Mr. Bean requested that this order be withdrawn. RESULT: WITHDRAWN 196734 - Requesting the acceptance of a grant of $3,306 from the Food and Drug Administration for the Health Department for training.:

Committee Meeting May 14, 2014 Finance Committee Page 4 of 4 Printed 5/15/2014 RESULT: APPROVED 196759 - That the Administration consider purchasing 2 additional radar feedback signs to provide additional capability to monitor traffic speeds.: RESULT: KEPT IN COMMITTEE 196775 - That the Water Superintendent appear before this Board to provide an update on the $130,000 rental request approved by this Board during the FY14 budget meetings.: Mr. Koty reported that no responses were received to the RFP. RESULT: WORK COMPLETED 196776 - That the City Engineer appear before this Board to provide an update on the $120,000 rental request approved by this Board during the FY14 budget meetings.: Mr. Koty reported that four proposals were received in response to the RFP for the survey and design of Cedar Street drainage. The project was awarded to the lowest bidder, Weston & Sampson Engineers. Alderman White requested that all departments have a handout with a plan of how professional and technical line item funds will be spent. RESULT: WORK COMPLETED 196784 - That this Board's Finance Committee discuss the potential impact of the recently adopted veterans services legislation, Valor Act II, on our Veterans Services budget.: The Valor Act II was deemed to have no financial impact. RESULT: WORK COMPLETED 196802 - Requesting the acceptance of a $36,877 grant from the MA Department of Agricultural Resources to create a “Local Food Production/Distribution Triangle.": RESULT: APPROVED 196805 - City Assessor responding to #196640 re: properties owned by Tufts University.: RESULT: WORK COMPLETED 196859 - Director of Finance submitting a report on SPCD Professional & Technical Services Accounts.: RESULT: KEPT IN COMMITTEE