Committee Report - Youth - 7-16-14 — File 197512

July 16, 2014 Youth Services Committee Page 1 of 2 Printed 8/27/2014 REPORT OF THE YOUTH SERVICES COMMITTEE Attendee Name Title Status Arrived Mary Jo Rossetti Chair Present Matthew McLaughlin Vice Chair Absent Katjana Ballantyne Ward Seven Alderman Present Others present: Alderman Niedergang, George Scarpelli, Omar Boukili, Jennifer Pascual (Boys & Girls Club) 196226 - That the Director of the Boys and Girls Club update this Board of its involvement with the students of the Healey School.: Ms Pascual, Unit Director from the Boys & Girls Club, presented a package of information to the committee regarding their involvement with students at the Healey School and spoke the after school programs for the community schools. The focus is on academics, in collaboration with the school administration and there is a long range goal to offer an additional site in Somerville. RESULT: WORK COMPLETED 196728 - That the Superintendent of Recreation and the Youth Programming Coordinator share data on the usage of all recreation programs by season for FY13 and FY14.: Mr. Scarpelli distributed data on the usage of recreation programs and told the members that he is working with SomerStat to compile data on the summer programs. SomerStat will set up a template report to provide data on the cost of programs, revenue, facilities and advertising methods to help determine whether to continue with programs. The committee requested a screen shot of the template and a summary of all children participating in the programs by: gender, age, residence status, unique participants (individual children) and number of families. The committee also requested a summary sheet of fall programs, by gender. RESULT: KEPT IN COMMITTEE 197101 - That the Superintendent of Recreation and the Youth Programming Coordinator share participation data for all recreation and youth programs for FY13 and FY14. (See #196728.):

Committee Meeting July 16, 2014 Youth Services Committee Page 2 of 2 Printed 8/27/2014 See 196728, above. RESULT: KEPT IN COMMITTEE 197259 - That the Director of Purchasing and the Recreation Superintendent submit a monthly recreation equipment purchase report for all equipment purchased.: Chairman Rossetti requested that reports be submitted to the committee on a monthly basis, however, Mr. Boukili suggested the reports be submitted every 4 to 6 months, due to purchases being made every 3 months or so. He will let the Chair know when the reports are ready. Alderman Ballantyne asked about the process when the Recreation Department needs to order products and suggested that the department provide the committee with a hand written note regarding the purchase. Chairman Rossetti reiterated that the committee requests that the report be available in 3 months and that either the Director of Purchasing or the Finance Director be available to provide an explanation of the report. Mr. Boukili stated that the 2 vacant positions in the department have been posted. RESULT: KEPT IN COMMITTEE 197291 - That the Administration add two youth outreach positions to the Recreation Department, and that both positions be filled after the new Superintendent of Recreation is hired and that at least one of the positions should require skills and experience in women's leadership.: Mr. Boukili stated the Outreach positions have not been posted yet. Alderman Niedergang asked that the new Director of Recreation be able to staff the department as he or she sees fit and Chairman Rossetti added that as soon as the Director's position is filled, the hiring of the Outreach positions should be a priority. RESULT: KEPT IN COMMITTEE 197297 - That the Administration involve this Board’s Committee on Youth Services in the search and selection of a new Recreation Superintendent.: Chairman Rossetti requested that Mayor's office or Director of Personnel provide the committee with a copy of the job posting along with a list of how the new Recreation Director's position is being advertised and the outreach plan. Chairman Rossetti asked that the committee be involved in the selection process. Mr. Boukili will coordinate the interview schedule with the committee. Chairman Rossetti asked for the number of how many community members would be participating on the selection committee. Mr. Boukili stated that the Mayor appoints the members to the selection panel and that the Administration would ensure that the panel understands the open meeting law requirements. Chairman Rossetti requested a memo from the Mayor or Director of Personnel regarding the intent to hire a Director of Recreation. RESULT: KEPT IN COMMITTEE